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Privacy Policy

Effective Date: 20 February 2025

1. Introduction

GEO Conference (“GEOCon,” “we,” “our,” or “us”), is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, and safeguard your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Data Controller

GEOCon is the data controller responsible for your personal data. If you have any questions or concerns about this policy or our data practices, please contact us at:  Email: [email protected]

3. Data Collection

We collect personal data that you provide directly to us, including:

  • Identity Data: Name, job title.
  • Contact Data: Email address.
  • Transaction Data: Details about payments made, processed by third-party payment providers.
  • Technical Data: IP address, browser type, and version.
  • Usage Data: Information about how you use our website and services.
  • Marketing and Communications Data: Your preferences in receiving marketing from us and our third parties.

4. Purpose of Data Processing

We process your personal data for the following purposes:

  • Event Management: To register you for GEOCon events and provide related services.
  • Communication: To send you updates and information about GEOCon and selected partners.
  • Marketing: To inform you about products, services, and events that may interest you.
  • Analytics: To analyze website usage and improve our services.
  • Legal Compliance: To comply with legal obligations and protect our legal rights.

5. Legal Basis for Processing

Our legal bases for processing your personal data include:

  • Consent: By agreeing to this Policy during ticket purchase or form submission, you give explicity conset to Data Processing and Data Collection in line with this Policy.
  • Legitimate Interests: Processing necessary for our legitimate interests, such as event management and marketing, provided these do not override your rights.

6. Data Sharing

We may share your personal data with:

  • Service Providers: Third parties who provide services on our behalf, such as payment processors and IT support.
  • Event Sponsors and Partners: For marketing purposes, with your explicit consent.
  • Legal Authorities: When required by law or to protect our rights.

7. International Data Transfers

Some of your data may be transferred and stored outside the UK, including on servers located in the United States. We ensure appropriate safeguards are in place, such as standard contractual clauses, to protect your data in compliance with UK GDPR.

8. Data Security

We implement industry-standard security measures and best practices to protect your personal data from unauthorized access, alteration, disclosure, or destruction.

9. Data Retention

We retain your personal data for 24 months from your last event attendance or until you request its deletion, whichever comes first. Certain data may be retained longer where required by law or for legal compliance purposes.

10. Your Rights

Under data protection laws, you have rights including:

  • Access: Request access to your personal data.
  • Rectification: Request correction of inaccurate data.
  • Erasure: Request deletion of your data.
  • Restriction: Request restriction of processing.
  • Objection: Object to processing based on legitimate interests.
  • Data Portability: Request transfer of your data to another party.

To exercise these rights, contact us at [email protected].

11. Cookies and Tracking Technologies

We use cookies and similar technologies for purposes including:

  • Analytics: Understanding how you use our website.
  • Personalization: Providing personalized content.
  • Advertising: Delivering relevant advertisements.
  • User Experience: Enhancing website functionality.

You can manage your cookie preferences through your browser settings.

12. Third-Party Links

Our website may contain links to third-party sites. We are not responsible for their privacy practices and encourage you to review their policies.

13. Policy Updates

We may update this Privacy Policy periodically. Changes will be posted on our website with an updated effective date. Continued use of our services constitutes acceptance of the updated policy.

14. Children’s Privacy

The GEOCon website and events are intended for adults. We do not knowingly collect or process personal data from individuals under the age of 18. If we become aware of any such data being collected, we will take steps to remove it.

15. Contact Us

For questions or concerns about this Privacy Policy or our data practices, contact us at [email protected].